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Data Store Management Procedures

Creating a Shared Data Store​

A shared data store can be created to be accessible to a specific group of spaces.

Steps​

  1. Go to the Entity Page.
  2. Open the "Stores" tab.
  3. Click on "Create Shared Data Store".
  4. A window will appear containing the following fields:
    • Name: Store name (translatable text field).
    • Description: Store description (optional).
    • Spaces: Select the spaces that will have access to this store. (At least two spaces must be selected).
    • Store Weight: A required numeric field to set priority.
  5. After filling in the fields, click "Save" to create the store.

Viewing Known Stores​

The administrator can view all known stores (Public, Private, Shared) at the entity level.

Steps​

  1. Go to the Entity Page.
  2. Open the "Stores" tab.
  3. The system will display a list of all known stores.
  4. Click on the store name to view its details.

Modifying Store Priority​

Priority: Setting the weight allows control over storage priority when multiple stores exist.
The administrator can adjust the Store Weight for Public, Private, or Shared stores to define their priority compared to others.

  • End users and administrators can view and browse entries based on the stores available to their space.

Steps​

  1. Go to the Entity Page.
  2. Open the "Stores" tab.
  3. Select the store whose priority you want to adjust.
  4. Modify the Store Weight value to be higher than other stores (e.g., the Public Store).
  5. Click "Save" to confirm the changes.

Creating a New Entry Within a Shared Store​

When creating a new entry, the system automatically stores it in the store with the highest priority.

Steps​

  1. Ensure you are within a specific space.
  2. Create a new entry at the entity level.
  3. If the available stores include:
    • Public Store
    • Private Store
    • Shared Store with the highest weight
      The system will automatically save the entry in the Shared Store.

Viewing Stored Entries​

Users can view all entries stored in the stores available to their space (Public, Private, Shared).

Steps​

  1. Go to the Entity Page.
  2. Browse entries from the Entries List View.
  3. The system will aggregate entries from:
    • The Public Store.
    • The Private Store.
    • The Shared Store.